HUMAN RESOURCES >
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The Human Resources Department announces the
position of Administrative Assistant supporting the Office of General Counsel, reporting
to the Vice President and General Counsel.
Responsibilities include: provides
confidential administrative support to the Office of General Counsel; professionally
receives, screens, determine degree of importance, prioritize and direct
telephone calls, visitors, mail and inquiries; performs administrative, office
support and clerical duties for the Office of General Counsel including: types
and revises documents, assists with maintenance of electronic and paper files;
tracks and monitors correspondence and contracts; maintains “tickler” system
and follows up on responses; serves as campus Notary Public; professionally types,
proofreads and formats correspondence, reports, memoranda, presentations and
other materials accurately and of a confidential and time-sensitive nature; as
directed, assists with confidential legal document preparations and processing;
handles and is involved in sensitive and
confidential issues; maintains confidentiality of sensitive information and
material, including information and material covered by the attorney-client
privilege, employee and student information, and Board-related information; maintains
office records and confidentiality of records and information both within and
outside of the University community; maintains an extensive filing system for
key areas including vendor contracts, government filings, etc., including supporting
the University-wide contract review and execution process and related record
keeping; maintains awareness of communications to enhance the Office’s services
to the University community and external constituencies; responsible for
calendar management including maintaining and monitoring schedules and
calendars, setting priorities for time, monitoring deadlines and proactively
obtains materials needed for appointments/events; as directed, makes travel
arrangements and assists with calendar management with respect to out-of-town
and on-campus conferences, seminars and workshops; maintains a
confidential office filing and tracking system; assists with administrative
functions, gathering of documents, reports, etc.; comfortably,
confidentially and with professionalism, interacts with University senior
leadership and personnel providing administrative support to these individuals;
performs photocopying, routine tasks and ensures availability of adequate
office supplies; processes expense reimbursements and reconciles
department-related invoices; tends to day-to-day clerical needs to ensure efficient
office operation; tracks continuing education credits (CLE) and completes program
registrations; maintains a professional demeanor at all times; as needed,
covers for other administrative professionals in the building in their absence;
performs related work as assigned.
Associate’s Degree or equivalent work experience.
3-5 years of progressively responsible office administrative experience preferably in higher education.
Ability to serve as a Notary Public and maintain related certifications.
High proficiency with Microsoft Office Products, especially Word, Excel and PowerPoint; exceptional typing, grammar skills and attention to detail and accuracy; excellent proofreading skills.
Ability to work with confidential and sensitive materials and situations with discretion.
Ability to work independently, efficiently and to interface with various departments and senior level management in a professional manner.
Ability to work successfully with multiple tasks, shifting priorities and committed to meeting deadlines.
Self-starter who enjoys working in a fast-paced, high-volume environment.
Internal Application Deadline: August 18, 2014
External Application Deadline: Until Position Is Filled
Starting Date: As Soon As Possible