CAREER OPPORTUNITIES

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FACULTY/STAFF > HUMAN RESOURCES > CAREER OPPORTUNITIES > ADMINISTRATIVE ASSISTANT
Administrative Assistant
The Human Resources Department announces the position of Administrative Assistant supporting the Office of General Counsel, reporting to the Vice President and General Counsel.

 

Responsibilities include:  provides confidential administrative support to the Office of General Counsel; professionally receives, screens, determine degree of importance, prioritize and direct telephone calls, visitors, mail and inquiries; performs administrative, office support and clerical duties for the Office of General Counsel including: types and revises documents, assists with maintenance of electronic and paper files; tracks and monitors correspondence and contracts; maintains “tickler” system and follows up on responses; serves as campus Notary Public; professionally types, proofreads and formats correspondence, reports, memoranda, presentations and other materials accurately and of a confidential and time-sensitive nature; as directed, assists with confidential legal document preparations and processing; handles and is involved in sensitive and confidential issues; maintains confidentiality of sensitive information and material, including information and material covered by the attorney-client privilege, employee and student information, and Board-related information; maintains office records and confidentiality of records and information both within and outside of the University community; maintains an extensive filing system for key areas including vendor contracts, government filings, etc., including supporting the University-wide contract review and execution process and related record keeping; maintains awareness of communications to enhance the Office’s services to the University community and external constituencies; responsible for calendar management including maintaining and monitoring schedules and calendars, setting priorities for time, monitoring deadlines and proactively obtains materials needed for appointments/events; as directed, makes travel arrangements and assists with calendar management with respect to out-of-town and on-campus conferences, seminars and workshops; maintains a confidential office filing and tracking system; assists with administrative functions, gathering of documents, reports, etc.; comfortably, confidentially and with professionalism, interacts with University senior leadership and personnel providing administrative support to these individuals; performs photocopying, routine tasks and ensures availability of adequate office supplies; processes expense reimbursements and reconciles department-related invoices; tends to day-to-day clerical needs to ensure efficient office operation; tracks continuing education credits (CLE) and completes program registrations; maintains a professional demeanor at all times; as needed, covers for other administrative professionals in the building in their absence; performs related work as assigned.

 
Minimum Qualifications:
  • Associate’s Degree or equivalent work experience.
  • 3-5 years of progressively responsible office administrative experience preferably in higher education.
  • Ability to serve as a Notary Public and maintain related certifications.
  • High proficiency with Microsoft Office Products, especially Word, Excel and PowerPoint; exceptional typing, grammar skills and attention to detail and accuracy; excellent proofreading skills.
  • Ability to work with confidential and sensitive materials and situations with discretion.
  • Ability to work independently, efficiently and to interface with various departments and senior level management in a professional manner.
  • Ability to work successfully with multiple tasks, shifting priorities and committed to meeting deadlines.
  • Self-starter who enjoys working in a fast-paced, high-volume environment.
Exempt
 
Internal Application Deadline:  August 18, 2014
 
External Application Deadline:  Until Position Is Filled
 
Starting Date:  As Soon As Possible
 
 
 
https://sites.google.com/a/rmu.edu/hr/jobs